Venue Rental

rooms and rates

PERFORMANCE IN HODGES HALL

Main Hall-Seating capacity 245

$650 rental fee for a four-hour block due 30 days prior to the performance date.

$450 rental fee for the same show on the same or consecutive day, with no modifications to the content of the show. If there is additional tech time required to implement show changes, This shall be considered a new show and be billed at the $650 rate. $500 refundable cleaning and damage deposit due 30 days prior to the performance date.

Rental fees for performances in Hodges Hall encompass the following services and parameters:

Four hours in the facility:

This begins when the first person arrives and ends when the last person leaves. This time block includes load in and set up as well as clean up and load out.

Theatre Lighting using the standard BPA repertory lighting plot:

This plot consists of 10 zones each independently controllable.Each zone has a warm light, a cool light and a top light. Specials are not a part of this package and must be arranged with the BPA production manager 2 weeks prior to the performance. Additional charges will apply to changes in the repertory lighting plot and additional lighting specials requested. Lighting hang time will be charged at $95 per hour and must be arranged with the production manager. Charges will be based on your requirements and the state of the hang due to other events and will also include restoration time. Changes in the arrangements made 2 weeks prior to the event or requests made at paper tech, rehearsal, or load in time cannot guarantee that there will be time or resources to accommodate them. Please see the technical specification sheet for equipment descriptions.

Sound system using the BPA in house sound system:

This system is capable of playback of musical media including CD, Minidisc and cassette and supporting up to 6 live microphones, including one VHF wireless handheld mic and 1 VHF lavaliere mic. BPA can provide 2 monitor mixes. BPA reserves the right, at its convenience, to transfer your media to a format that will result in a more efficient running of your show (e.g. cassette tapes or CD’s transferred to minidisc). Your media must be presented in a ready to use format. BPA can provide limited editing and compiling functions. Editing must be arranged 2 weeks prior to the show date. The charge for this editing service is $45 per hour and must be arranged at least 2 weeks prior to your event.Under no circumstances will audio editing be done during your load-in or rehearsal period.The technician needs to be focused on the rehearsal, not on editing sound. Please see technical specification sheet for equipment specifications.

On site technician to operate the above lighting and sound systems:

This technician will translate your requests during rehearsal into operation of the lighting and sound systems. You must provide a cue list that details the actions required of the lighting and sound systems and a stage manager to call the cues for the show to the technician. BPA recommends a “paper tech” session with your stage manager and the BPA production manager prior to any rehearsal. The paper tech will result in the smooth running of your valuable rehearsal time. BPA prefers that this paper tech take place at least 2 weeks prior to the show date. This allows time for any changes in the repertory plot and any sound editing to be accomplished. Changes to lighting and sound made during paper tech less than 2 weeks prior to show date cannot be guaranteed. The BPA production manager can also provide suggestions based on your technical needs which may enhance your show.The charge for the paper tech is $95 per hour, as it requires an exclusive use of the main hall to look at lights and listen to the audio.

Use of dressing rooms:

There are 2 dressing rooms at BPA.The Patterson Room is located through the upstage left door is a room that has a divider curtain and can accommodate up to 30 people.The Green Room is located upstairs and can accommodate up to 15 people.Each dressing room is equipped with in house sound monitors and a wall mounted headset listening station for monitoring headset communication.

Use of the kitchen:

The BPA Kitchen has equipment to make coffee and prepare reception food. There is a refrigerator, commercial sanitizer and 2 sinks. Please arrange your kitchen usage with the house manager 2 weeks prior to your show.

Use of the lobby:

Access to public relations listings:

Posting on BPA web site, Reader Board, and inclusion in BPA Email Event Notifications. Submittals to Town & Country for Reader Board and Sampler newsletter, submittal to Bainbridge Island Broadcasting. Press release to media list and listings in Arts News. Submittal does not guarantee publication. BPA Publicity Department requires press package from user at least two months prior to event.

Onsite house manager to run the front of house:

BPA house manager will provide support and training to your volunteer ushers, ensure that the audience is seated according to BPA and fire marshal policies and communicate with the stage manager that the front of house is ready to begin. The house manager will also be the point of contact for all lobby and kitchen activities.

Rental fee does not include (extra charges):

Piano ($100 per show), additional load in, technical or rehearsal time in the facility in addition to the four hour block covered by the rental fee at $95per hour in one hour blocks, Use of Boxlight MP-60e 3500 lumen projector ($50 per show). Charges begin when the first member of the group arrives and end when the last person of the group leaves. Variable rates are charged for ushers, ticketing support, concessions, please discuss details with the production manager.

Other items not included with the rental fee:

Lighting design decisions are the responsibility of the lessee.The production manager will determine what is possible in the time allowed and will strive to make the event as visually appealing as possible. The production manager is a valuable resource for creating lighting looks on stage, however the lessee must clearly state the desired lighting look and be prepared for the possibility that it may not be possible in the time frame or with the equipment available. Lighting design services are available by contracting individually with a designer, but all changes to the repertory lighting plot will be charged at $95 per hour for setting up the specialized lighting looks and then restoring the plot to its original repertory state.

Stage management is one of the most important factors in determining the smooth running of the event. The stage manager will know when to get the talent in place, decide that the show is ready to begin and communicate with the house manager to get the OK to begin, communicate with the BPA technician when to execute changes in lighting or sound, communicate with any stage crew to execute staging changes, know the scope of the show and what it will take to get from beginning to end, facilitate all backstage communication including actor arrival, clean-up and strike. BPA is not responsible for producing the event, therefore a stage manager must accompany the lessee. BPA is not responsible for the smooth running of an event if the lessee does not provide a stage manager to run the show.

RECITAL OR LECTURE IN HODGES HALL

Main Hall-Seating capacity 245

$400 rental fee for a four-hour block due 30 days prior to the performance date.

$250 refundable cleaning and damage deposit due 30 days prior to the performance date.

Rental fees for recitals or lectures in Hodges Hall encompass the following services and parameters:

Four hours in the facility:

This begins when the first person arrives and ends when the last person leaves. This time block must include load in and set up as well as clean up and load out.

Use of general auditorium lighting:

The lighting available is the house light system, the orchestra scoop wash lights and the overhead fluorescent work lights. The lights shall be set upon arrival and remain unchanged until after the event.

Use of dressing rooms:

Use of the kitchen:

Use of the lobby:

Access to public relations listings:

Onsite house manager to run the front of house:

Rental fee does not include (extra charges):

Piano ($100), additional load in, technical or rehearsal time in the facility in addition to the four hour block covered by the rental fee at $65 per hour in one hour blocks. Charges begin when the first member of the group arrives and end when the last person of the group leaves. Variable rates are charged for ushers, ticketing support, concessions; please discuss details with the production manager.

RECITAL, RECEPTION OR LECTURE IN LOBBY

Lobby-Seating capacity 60 for a recital or lecture with chairs, 90 for a reception.

$225 rental fee for a four-hour block due 30 days prior to the performance date.

$50 refundable cleaning and damage deposit due 30 days prior to the performance date.

Rental fees for recitals, receptions or lectures in The Playhouse lobby encompass the following services and parameters:

Four hours in the facility:

This begins when the first person arrives and ends when the last person leaves. This time block must include load in and set up as well as clean up and load out.

Use of general lobby lighting:

The lighting available is the track light system and the sconce lights in the entry. The lights shall be set upon arrival and remain unchanged until after the event.

Use of the kitchen:

Use of the lobby:

The BPA lobby space is available for your use.Common uses include: receptions, intermission refreshment service, merchandise sales and small displays. The gallery walls are reserved for use by artists and cannot be used. Arrangements for lobby use must be made with the house manager 2 weeks prior to your event.If seating is used, arrangements with the house manager must be made 2 weeks prior to the show date. BPA has fire lane restrictions which must be observed for events with seating.

Access to public relations listings:

Onsite house manager to run the front of house:

Rental fee Does Not Include (extra charges):

Piano ($100), additional load in, technical or rehearsal time in the facility in addition to the four hour block covered by the rental fee at $50 per hour in one hour blocks. Charges begin when the first member of the group arrives and end when the last person of the group leaves. Variable rates are charged for ushers, ticketing support, concessions, please discuss details with the production manager.

CLASS OR MEETING IN PATTERSON ROOM OR PORTABLE CLASSROOM STRUCTURES

Patterson Room capacity 30 for a meeting or class. East Portable Room capacity 40 for a meeting or class.

$35 per hour of use, due 30 days prior to the event date.

$25 refundable cleaning and damage deposit due 30 days prior to the event date.

Rental fees for classes or meetings in the Patterson Room encompass the following services and parameters:

Four hours in the facility:

This begins when the first person arrives and ends when the last person leaves. Use time must include load in and set up as well as clean up and load out. Available for your use are up to four tables and 30 metal folding chairs.

Use of the kitchen:

Access to public relations listings:

Onsite house manager to run the front of house:

Rental fee Does Not Include (extra charges):

Piano ($100), additional load in, technical or rehearsal time in the facility. Charges begin when the first member of the group arrives and end when the last person of the group leaves. Variable rates are charged for ushers, ticketing support, concessions, please discuss details with the production manager.